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By Sabrina Amsel on October 08 2018 21:58:46

I recently overheard a Business Analyst say there was more to systems architecture than drawing boxes and arrows on a piece of paper. This may be true to a degree, but the ultimate deliverable of any engineering/architectural practice is a set of drawings from which to build a product. Architects and engineers do not spend all of their time drawing diagrams; for example, they have to specify requirements and analyze such things as the stress of components to determine the suitability of materials for use in design. But aside from this, the end result of engineering or architecture, their deliverable, is a set of drawings, be it a blueprint, a floor plan, wiring diagram, plumbing, or a set of flowcharts.

Such drawings basically consist of boxes and arrows. Boxes (be it squares, rectangles, polygons, circles, etc.) represent tangible objects and lines represent relationships between such objects. Flowcharts are similar; here, boxes represent specific types of processes or decisions or objects such as inputs/outputs/files, and lines represent dependencies between them (comes from/goes to).

Helping an organization map out processes can be a challenging task unless you know how to create sample flowcharts. When attempting to get subject matter experts to redefine their business processes, it is imperative to help them identify gaps or redundancies in their current as-is process.

Usually, this exercise takes place during an e-procurement project as part of the analysis phase, but can be done at any time. As long as there is a resource who has the proper skills and knows how to draw a flowchart to help the various departments identify their current procedures and potential problem areas within the purchase order approval process.

Many of us use flowcharts in our daily work - indeed the creation and deployment of a flowchart is one of the most common tasks in business today. But what do we mean by a flowchart, and what is it supposed to do?

In addition to diagramming techniques, engineers and architects have found it useful to develop models and prototypes to evaluate the overall physical aspects of their design. These are useful but let us not forget they are all ultimately based on a design of some kind (boxes and lines). From the models and prototypes, designs can be adjusted as required.

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