By Yvonne Hertz on October 29 2018 16:04:18
In addition to diagramming techniques, engineers and architects have found it useful to develop models and prototypes to evaluate the overall physical aspects of their design. These are useful but let us not forget they are all ultimately based on a design of some kind (boxes and lines). From the models and prototypes, designs can be adjusted as required.
Helping an organization map out processes can be a challenging task unless you know how to create sample flowcharts. When attempting to get subject matter experts to redefine their business processes, it is imperative to help them identify gaps or redundancies in their current as-is process.
Usually, this exercise takes place during an e-procurement project as part of the analysis phase, but can be done at any time. As long as there is a resource who has the proper skills and knows how to draw a flowchart to help the various departments identify their current procedures and potential problem areas within the purchase order approval process.
Many of us use flowcharts in our daily work - indeed the creation and deployment of a flowchart is one of the most common tasks in business today. But what do we mean by a flowchart, and what is it supposed to do?
A flowchart can enable the process analyst to effectively document the information given to them by the subject matter experts. With a defined list of symbols, directional arrows and flow diagrams, flowcharts can help the team find gaps and or problem areas that have been known for awhile but have never been visually mapped out in an as-is process map.
If your organization is looking for ways to reduce costs, the purchase order chain is one area that can be made more efficient. If the purchasing department learns how to draw a flowchart depicting the as is for each department, the overall effort could help reduce costs by eliminating redundant approval processes and mistakes.