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By Yvonne Hertz on December 05 2018 15:42:38

In addition to diagramming techniques, engineers and architects have found it useful to develop models and prototypes to evaluate the overall physical aspects of their design. These are useful but let us not forget they are all ultimately based on a design of some kind (boxes and lines). From the models and prototypes, designs can be adjusted as required.

A flowchart could be defined as a pictorial representation of a process in which the steps are symbolized by shapes - in other words a diagram that explains the steps in a procedure. Each shape should link to its neighbour by a connector line, and often these have arrow heads to describe the direction of flow.

Usually, this exercise takes place during an e-procurement project as part of the analysis phase, but can be done at any time. As long as there is a resource who has the proper skills and knows how to draw a flowchart to help the various departments identify their current procedures and potential problem areas within the purchase order approval process.

In terms of the Information Systems industry, flowcharts have been used for years, well before the introduction of the commercial computer in business. Originally they included process diagrams; later they were used by programmers as a convenient means to document program logic. Such flowcharts typically made use of ANSI standard flowcharting symbols. But as the Structured Programming movement flourished in the late 1970`s, ANSI symbols were considered archaic, and many new types of diagramming techniques emerged, including Bubble Diagrams, Data Structure Diagrams, E/R Diagrams, HIPO, VTOC, etc. (anybody remember Nassi-Schneiderman Charts?). I could argue the pros and cons of the various techniques but that is not the point. What is important is that all of these diagramming techniques acknowledged documentation as an inherent part of the design process.

Each flowchart should ideally begin with a Terminator shape, from which the next step should be linked. Each shape should be indicative of a specific stage in the process and there are conventions for each of these, the most common being the rectangular "Process" shape. Many others exist, however, including shapes representing Data, Documents and Decisions. Decision shapes are diamonds, each of the four corners (or nodes) being either a link from the preceding shape or action to be taken in the next stage depending on the decision.

Although drawings typically consist of geometric shapes, it is not uncommon to include tables or indices to represent decisions or to provide a cross-reference. Nonetheless, boxes and lines represent the principal means to visualize and communicate a design regardless of the structure to be built, and have been used since time immemorial.

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